The Diary Report in HeavyJob.com adds to the growing list of advanced reports available on the web. The key benefit to using this report is that it provides detailed information that can help supervisors or PMs understand what went right/wrong for the day or what the foreman needed or plans to do differently for the job. It turns the conversation from, “What happened?” to “How can I help?” Many HCSS users have already begun using this powerful and searchable report to facilitate a quick and thorough search for keywords in note indexes.

Inside the report, you can use the search bar to comb through everything in the report including tags, notes, working conditions, descriptions, and simple names or phrases. To find this report, go to HeavyJob.com and click on the Reports dropdown. The report is listed as “Daily Report.”

Can I Find this on Desktop?

The HeavyJob Desktop version also has a similar report called Note Finder under Advanced Reporting. This report lists the diary notes and cost code notes from the field. You can use the Customize button to add or remove column headers and use templates to share your customized version of this report with others.

If you’d like to use the desktop version to search note indexes, Under Time Card Reports (Reports>Time Card) there is a report called the Diary and Cost Code Note report. The options will reveal selected Note Indexes that you can pick from a list. Matt Fidler, HCSS Senior Implementation Consultant, gives the example of weather delay as a use case for this report: “If your foremen are diligent about using note indexes for weather delays (and you are diligent about making sure they are in there) instead of flipping through weather history or reading every day’s notes, you can find every single rain day in a multi-year project in a handful of clicks.

Bonus: Time Card Status Report

While you are looking at the Advanced Reporting section on the desktop application, you may also want to check out the Time Card Status Report. The Time Card Status report can be used by the office to find all the foremen timecards in a date range, and see which cards have been approved, reviewed, or accepted and who and when checked those boxes. You can also find out which time cards have already been exported to payroll.

If you need any help with finding the right report, feel free to reach out to our support. We can be reached at 800-444-3196

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