Nearly every company struggles with getting timecards approved in a timely manner. The complication of sorting through hundreds of timecards, understanding which were signed and not signed, which foreman are missing time for a day in the week, and which cards have been marked ‘approved’ by payroll are some of the problems that can be quickly solved by using this payroll’s tool of choice: the Time Card Management Tool.
The Time Card Management Tool slides out from the right side of the HeavyJob desktop Manager system. If you do not see it, you can access it from the Utilities Menu, then select Time Card Management Tool. It looks like this:
Unfolding this tool from the side will give you the power to filter through timecards with ease. You can set a date range, search through supervisors, and find out if the timecards had already been approved by payroll or if they still need to be addressed. You can also find out which foremen are missing timecards. Once you gather the timecards, you can click on an individual timecard, and it will open that specific job with the foreman’s timecard. This will allow you to easily jump from one job to another, understand the scope of work you have to address, and complete your approvals.
- Here is an HCSS Academy course that shows the tool in action.
- Here is a help article that covers an overview of the Time Card Management Tool
Top payroll users have also implemented the Job Review Tool as well to improve the quality of the time cards that are being submitted from the field. This tool will set up rules that can either stop a card from being sent in or just remind the sender of their requirements for submitting a timecard. View the HCSS Academy Course on using the Job Review Tool.
Being able to perform critical payroll functions with ease and efficiency is something HeavyJob is capable of helping you with. If you need any help to understand or to get started using the Time Card Management Tool, please reach out to our support. We are available to you every day, all the time. All of our contact information is at the top of this website.